After joining a volunteer team you will need to complete and return the forms below to the office. Some of the forms are digital and some you will need to print as they require a signature.

Please post any printed forms to: Judith Trigg, Vision Aid Overseas, 12 The Bell Centre, Newton Road, Crawley, West Sussex, RH10 9FZ


Team members' guide

The team members' guide contains all the information you need to know prior to going on an overseas assignment. We definitely recommend all volunteers download and read this guide.



 Team Members' Volunteer Agreement

All team members are required to sign a volunteer agreement prior to going on an overseas assignment with Vision Aid Overseas. Please download and read the form below carefully. Once you have read the form, please complete and return it back to the address above.



Assignment Preparation Checklist

Do you want to keep a track on your assignment preparation? Why not download and print our assignment preparation checklist.




Gift Aid Form

If you are a UK taxpayer, you can use Gift Aid to make your donations go further, simply by completing this declaration. It doesn’t cost anything and increases the donation by an extra £0.25 for every £1 that you give.

Digital form


Confirmation of Personal Details

All volunteers need to complete our confirmation of personal details digital form prior to going on an overseas assignment. Please complete the digital form below.

Digital form



Bribery Act Policy

Vision Aid Overseas is committed to the highest standards of ethical conduct and integrity in its business activities. This policy outlines the organisations position on preventing and prohibiting bribery, in accordance with the Bribery Act 2010. 


Child Protection Policy

The nature of our work puts Vision Aid Overseas staff and volunteers in direct contact with children and vulnerable adults. This policy outlines the organisation’s position on safeguarding children and vulnerable adults.



Security and Safety Policy

The Security and Safety Policy sets out the overall principles for managing security and safety within Vision Aid Overseas. It is complemented by the Vision Aid Overseas Security Plans for each country in which Vision Aid Overseas is working.



 Real stories guidelines and consent form

Capturing real stories on your overseas assignment is important to the work of Vision Aid Overseas. They help us illustrate the impact of our work in a relatable way and also bring a personal perspective to our work. See below useful guidelines of how to gather real stories and the patient consent form.

Guidelines Patient consent form


Polo Shirt Order Form

All volunteers are expected to wear Vision Aid Overseas branded polo shirts whilst on an overseas assignment. Please use the button below to order and donate for additional shirts.

Order here