Job Title: Director of Finance

Location: Crawley, West Sussex (with some overseas travel)

Reports to: CEO

Responsible for: Finance and Administration Officer (part-time) and Programme  Finance Officer (part-time)

Salary: Competitive  

Terms: Part-Time (3 days per week)

Leave: 28 days holiday per annum plus bank holidays (pro-rata).       


Vision Aid Overseas is seeking to appoint a new Director of Finance, who will focus on ensuring that Vision Aid Overseas has the Finance and IT services necessary to deliver its mission and achieve its strategic goals.  Reporting directly to the CEO and as part of the Senior Management Team, the post-holder will play an important role in the leadership and management of Vision Aid Overseas in helping deliver their ambitious strategy to 2021 and beyond. 

 

The Director of Finance is responsible for the preparation of all financial information, relating to strategic projections, annual planning, budgeting and statutory accounts, monthly management accounts, audit processes and ensuring adequate financial controls and governance are in place including in our overseas programmes (this may require some international travel). They will contribute to risk management and will manage a small finance and administration team.

 

The Person

The successful candidate will be a dynamic leader with strong programmes experience who is CCAB qualified (or QBE) with experience of producing accounts compliant with the Charities SORP and with managing restricted funding.

 

How to Apply

To apply, please send a cover letter, up to date CV and details of your current salary and salary expectations to the CEO of Vision Aid Overseas,  Nicola Chevis at [email protected]  Your cover letter should explain your motivation for applying for and how you meet the requirements specified in the Job Description, found below. The cover letter should be no more than 2 sides of A4.

Closing date: 5pm, Friday 6th September 2019

 

First round interviews  - Wednesday 18th September 2019

Second round interviews – Friday 27th September 2019


About Vision Aid Overseas

 

Vision Aid Overseas is a UK-based charity, with a focus on fighting poverty by transforming access to eye care services in developing countries in Africa. The charity was established in 1985 following a visit of British optical professionals to Tanzania where they held a series of clinics to provide eye tests and spectacles to patients in poor and marginalised communities.

Our work focuses on the development of services for uncorrected refractive error and primary eye health. Uncorrected refractive error is the world’s leading cause of avoidable visual impairment, with an estimated 670 million people affected worldwide.

We develop programmes that integrate training, primary eye care and facility developments into national and regional eye care plans, seeking always to be responsive to local need. In this way, we help children to learn and adults to earn so that they can provide for their families.


Purpose of Job:

Vision Aid Overseas is seeking to appoint a new Director of Finance, who will focus on ensuring that Vision Aid Overseas has the Finance and IT services necessary to deliver its mission and achieve its strategic goals.  Reporting directly to the CEO and as part of the Executive team, the post will play an important role in the leadership and management of Vision Aid Overseas at Executive level and is a vital role in securing their future success. The successful candidate will be a dynamic leader who shares Vision Aid Overseas’ ambition and who is inspired by the opportunity to help shape the future of the organisation and the people they serve.

 

Key Areas:

 

Strategic Planning, Governance, & Control

  • The Director of Finance is responsible for the preparation of financial information and ensuring that financial controls and governance procedures are undertaken effectively
  • Leading our finance function and ensuring budget holders, senior colleagues and trustees have the required level of financial information and analysis to make decisions and plan for the future
  • Responsible for the development of and adherence to financial procedures both within Head Office and VAO business abroad, including analysis of overseas financial regulations and associated risks.
  • Advise on financial planning and strategy throughout Vision Aid Overseas’ strategic periods to ensure strategy has a complementary financial plan.
  • Design and develop cash flow forecasts to assist with Financial Planning.
  • Advise on VAT issues, ensuring best practice and seeking best value for Vision Aid Overseas.

 

Financial Planning

 

  • Maintaining a strong control environment, ensuring accounting records are complete and accurate
  • Preparation of annual statutory accounts
  • Production of Monthly Management Accounts
  • Set up annual budget with appropriate reforecast schedule
  • Support and lead on the Annual Audit
  • Develop asset records to ensure asset register is maintained appropriately

 

Programme Budget Management & Control

 

  • Ensure appropriate financial monitoring and control procedures are in place for all international programmes. Advise and ensure new programmes are set up with suitable financial procedures and staff in place
  • Responsible for financial reporting to funders, including submission of claims in arrears for funding, supported by full documentation
  • Plan and coordinate the annual budget setting process, and ensure effective finance business
  • Develop appropriate financial budgetary ownership and control and work with Country Directors to implement
  • Undertake overseas assignments to develop overseas staff as appropriate

 

Governance and Board Committees

 

  • Prepare financial information and management reports for the Board and the Finance, Administration and Remuneration Committee.
  • To service the Finance, Administration and Remuneration Committee and meet regularly with the Treasurer.
  • Attend all Board Meetings leading on Finance Items as necessary

 

Administration and Risk Management

 

  • Manage a small finance team based at the organisation’s headquarters in Crawley and work with Country Directors and Staff in Programme Countries
  • Contribute to the review of insurances and leases and take cost effective decisions for the future
  • Contribute to the development and review of the risk management matrix and risk management procedures
  • To monitor the key indicators of Vision Aid Overseas financial performance and ensure the CEO is advised of the need for corrective action

 

Information Technology

  • To formulate an IT strategy
  • Leading on IT strategy, ensuring our systems, hardware and software are evolving, fit for purpose and cost-effective
  • To ensure that all IT systems and equipment are operated in a secure and cost-effective manner in accordance with the agreed strategy
  • To ensure that IT systems are adequately documented and that IT training is provided to all relevant staff

 

General

 

  • To represent Vision Aid Overseas at national and international meetings and with other development / eyecare related organisations as appropriate
  • To promote all Vision Aid Overseas Policies and abide by them at all times
  • To keep up to date with accounting developments, best financial practice as it affects the business, governance, company regulations, and charity commission requirements
  • To undertake any other duties as may reasonably be required taking account of the nature and scope of this job description

 

Confidentiality

Be fully conversant and comply with the Data Protection Act

 

Diversity

All staff should adhere to Vision Aid Overseas’ Equality and Diversity policy framework and will be expected to play a key role in its successful implementation.

 

UK Bribery Act

Comply with the Policy in support of the UK Bribery Act 2010

 

This job description cannot cover every issue or task that may arise within the post at various times and the post-holder will be expected to carry out other duties from time to time which are broadly consistent with those in this document. This job description does not form part of the contract of employment.

 


 

Person Specification

Knowledge & Experience

1.

CCAB qualified, or QBE

2.

Experience of producing accounts compliant with the Charities SORP

3.

Good working knowledge of QuickBooks although not essential

4.

Proven track record of working in a small team

5.

Office management skills

6.

Experience of developing and monitoring the implementation of strategies, budgets and operational plans

7.

Good understanding of the reporting and management requirements relating to restricted donations

8.

Good understanding of VAT relating to charities.

Competencies

1.

Drive for Results

  • Is committed to achieving targets and takes personal accountability for work.
  • Acts on own initiative and works effectively under own direction.
  • Is open to new approaches and alternative means in order to accomplish results.

2.

Effective Communication

  • Presents opinion logically, checking for understanding and encouraging open discussion
  • Written, oral and presentational skills, and communicating effectively with non-finance people
  • Tailors the message to fit needs of specific audience

3.

Problem Solving and Analysis of Information

  • Identifies a range of practical solutions to address issues
  • Taking a critical and methodical approach when problem solving
  • Takes in and understands information quickly.

4.

Leadership & project management

  • Leading others
  • Managing resources & delegating effectively

5.

Time & workload management

  • Establishes priorities and develops clear and logical plans to achieve goals.
  • Monitors performance and progress against objectives.

6.

Working with others

  • Develops effective working relationships and networks.
  • Aids a sense of team spirit by encouraging cooperation and open communication.
  • Conflict management and influencing/negotiating

7.

Risk management

  • Understanding the sources of risk
  • Evaluating risks and methods for their control and mitigation

 

 

This post is not exempt from the Rehabilitation of Offenders Act