Volunteer Local Optical Committee CET Facilitators Expand Volunteer Local Optical Committee CET Facilitators Role Location: Nationwide Reports to: Communications, Marketing and Fundraising Officer This is a volunteer opportunity which is unpaid. Travel expenses will be reimbursed. We are seeking for Volunteer Local Optical Committee (LOC) CET Facilitators to help us present a pre-prepared CET accredited Peer Review Discussion session with PowerPoint at LOC study days. This is an opportunity to help advocate the work Vision Aid Overseas further to Optometrists and Dispensing Opticians who may or may not have heard about our work. The Role Volunteering for Vision Aid Overseas, the Volunteer LOC Facilitators will be responsible for: Presenting a pre-prepared CET accredited Peer Review Discussion session with PowerPoint at LOC study days and facilitating the discussion Liaising with the Professional Volunteer Coordinator and Senior Fundraising Officer at the Vision Aid Overseas’ head office before and after the event Completing delegate lists and gathering attendees evidence of participation to ensure CET points can be recorded in the correct format and timeframe by the office (Please note, documents and guidance will be given in the training webinar) Networking with potential volunteers and members at LOC events with a view to liaising with the office for recruitment Personal specification To be considered for this role, you must meet the following criteria: Be a current member of Vision Aid Overseas Be a current GOC Registered Optometrist or Dispensing Optician Have volunteered on a Vision Aid Overseas assignment in the last three years and seen examples of eye conditions such as binocular vision anomalies, AMD, keratoconus, glaucoma and others Have attended Vision Aid Overseas Team Leader training or have similar leadership experience Be able to use your Vision Aid Overseas volunteer knowledge and experience to be able to support group CET discussion during the event Have a good understanding of the goals of Vision Aid Overseas and the impact of its work within the context of Vision 2020 (Please note, this is covered in the Volunteer Development Programme, but it will also be covered in the training webinar) Have a passion for our work and can advocate Vision Aid Overseas to others Please note, you do not need experience in presenting or facilitating and you will be supported by the Professional Volunteer Coordinator to meet the CET requirements for attendees. How to Apply There is no application form for this role; however, once you have expressed your interest, you will need to submit a short paragraph letting us know why you are suitable to be a facilitator. To register your interest please email [email protected] with the subject line 'Volunteer LOC Facilitator Application' or you can call her directly on 01293 535 016.
Volunteer with Vision Aid Overseas Expand Volunteer with Vision Aid OverseasIf you are an Optometrist or Dispensing Optician, your skills can help change lives in Africa. Find out more here.
Treasurer Trustee Expand Treasurer Trustee Role Location: London/Gatwick (for board meetings) Reports to: Board Chair This role is not remunerated but modest expenses will be paid. We are seeking a new Treasurer to join our Board of Trustees. This is an opportunity to help shape the fortunes of a charity whose work is transforming the lives of hundreds of thousands of people across Africa. We have ambitious plans to reach many more, both in those countries where we currently operate and in new locations. We are looking for a Treasurer who is interested and committed to the aims of Vision Aid Overseas and would like to join a dynamic, welcoming Board. You will have governance responsibility for overseeing the affairs of the charity and ensuring it is solvent, well-run with thorough safeguarding procedures in place and delivering the charitable outcomes for the benefit of the public for which it has been set up. In line with our equal opportunities policy we welcome the widest possible range of expressions of interest in order to increase the diversity of our Board. It is not essential to be qualified as an accountant for this role, but we do need someone with interest and experience in charity finance. Please note this role is not remunerated but modest expenses will be paid. Overall Purpose: The Treasurer’s role is to monitor the financial affairs of the charity and advise the Board at regular intervals about the financial health of the organisation, in line with good practice and in accordance with legal and accounting requirements. Main responsibilities: To monitor and advise on the financial viability of the charity, including the financial risks. This should include regular monitoring of cost recovery. To advise the Board on the financial implications of its plans and policies. To monitor the preparation of budgets, accounts and financial statements and their presentation to the Board. To ensure that proper accounts and records are kept, ensuring financial resources are spent and invested in line with good governance, legal and regulatory requirements. Detailed tasks: To liaise with the Executive Director, and as appropriate with the investment advisors and auditors, on matters relating to the financial activities of the organisation. To liaise with the external auditors and report to the Board on the audit and, when necessary, to manage the recommendation of the appointment of new auditors to Members of the company. To be instrumental in the development and implementation of financial, reserves and investment policies. To monitor financial controls and systems. To review all management accounts before they are placed before the Board. To chair the Finance, Administration and Remuneration Sub-Committee. Notes: The Treasurer is a Trustee and therefore the normal Job Description and Code of Conduct for a Trustee applies to them also. This Job Description is only concerned only with those matters which are related to the role of Treasurer. Major financial matters including budgets and capital investments are agreed by the Board. The fact that there is a Treasurer does not remove the collective responsibility of the Board for the financial affairs of the charity. But the Treasurer will normally be a person with a strong background in finance, so their advice to the Board will have particular weight. The Treasurer should avoid becoming involved with the details of financial management and control; that is the job of the Executive Director. The Treasurer should take a strategic role working at all times in close co-operation with the Executive Director. If you are interested in finding out more, please contact Vision Aid Overseas’ Trustee and Board Secretary Lucy Devine on [email protected] or the Board Chair Nora Colton on [email protected] How to apply If you are interested in applying for this trustee role, please send a copy of your CV with a covering letter detailing your interest and the particular skills and knowledge you bring to [email protected] Closing date: September 30th 2019. Interviews will be held in London on October 16th 2019.
Director of Finance Expand Job Title: Director of Finance Location: Crawley, West Sussex (with some overseas travel) Reports to: CEO Responsible for: Finance and Administration Officer (part-time) and Programme Finance Officer (part-time) Salary: Competitive Terms: Part-Time (3 days per week) Leave: 28 days holiday per annum plus bank holidays (pro-rata). Vision Aid Overseas is seeking to appoint a new Director of Finance, who will focus on ensuring that Vision Aid Overseas has the Finance and IT services necessary to deliver its mission and achieve its strategic goals. Reporting directly to the CEO and as part of the Senior Management Team, the post-holder will play an important role in the leadership and management of Vision Aid Overseas in helping deliver their ambitious strategy to 2021 and beyond. The Director of Finance is responsible for the preparation of all financial information, relating to strategic projections, annual planning, budgeting and statutory accounts, monthly management accounts, audit processes and ensuring adequate financial controls and governance are in place including in our overseas programmes (this may require some international travel). They will contribute to risk management and will manage a small finance and administration team. The Person The successful candidate will be a dynamic leader with strong programmes experience who is CCAB qualified (or QBE) with experience of producing accounts compliant with the Charities SORP and with managing restricted funding. How to Apply To apply, please send a cover letter, up to date CV and details of your current salary and salary expectations to the CEO of Vision Aid Overseas, Nicola Chevis at [email protected] Your cover letter should explain your motivation for applying for and how you meet the requirements specified in the Job Description, found below. The cover letter should be no more than 2 sides of A4. Closing date: 5pm, Friday 6th September 2019 First round interviews - Wednesday 18th September 2019 Second round interviews – Friday 27th September 2019 About Vision Aid Overseas Vision Aid Overseas is a UK-based charity, with a focus on fighting poverty by transforming access to eye care services in developing countries in Africa. The charity was established in 1985 following a visit of British optical professionals to Tanzania where they held a series of clinics to provide eye tests and spectacles to patients in poor and marginalised communities. Our work focuses on the development of services for uncorrected refractive error and primary eye health. Uncorrected refractive error is the world’s leading cause of avoidable visual impairment, with an estimated 670 million people affected worldwide. We develop programmes that integrate training, primary eye care and facility developments into national and regional eye care plans, seeking always to be responsive to local need. In this way, we help children to learn and adults to earn so that they can provide for their families. Purpose of Job: Vision Aid Overseas is seeking to appoint a new Director of Finance, who will focus on ensuring that Vision Aid Overseas has the Finance and IT services necessary to deliver its mission and achieve its strategic goals. Reporting directly to the CEO and as part of the Executive team, the post will play an important role in the leadership and management of Vision Aid Overseas at Executive level and is a vital role in securing their future success. The successful candidate will be a dynamic leader who shares Vision Aid Overseas’ ambition and who is inspired by the opportunity to help shape the future of the organisation and the people they serve. Key Areas: Strategic Planning, Governance, & Control The Director of Finance is responsible for the preparation of financial information and ensuring that financial controls and governance procedures are undertaken effectively Leading our finance function and ensuring budget holders, senior colleagues and trustees have the required level of financial information and analysis to make decisions and plan for the future Responsible for the development of and adherence to financial procedures both within Head Office and VAO business abroad, including analysis of overseas financial regulations and associated risks. Advise on financial planning and strategy throughout Vision Aid Overseas’ strategic periods to ensure strategy has a complementary financial plan. Design and develop cash flow forecasts to assist with Financial Planning. Advise on VAT issues, ensuring best practice and seeking best value for Vision Aid Overseas. Financial Planning Maintaining a strong control environment, ensuring accounting records are complete and accurate Preparation of annual statutory accounts Production of Monthly Management Accounts Set up annual budget with appropriate reforecast schedule Support and lead on the Annual Audit Develop asset records to ensure asset register is maintained appropriately Programme Budget Management & Control Ensure appropriate financial monitoring and control procedures are in place for all international programmes. Advise and ensure new programmes are set up with suitable financial procedures and staff in place Responsible for financial reporting to funders, including submission of claims in arrears for funding, supported by full documentation Plan and coordinate the annual budget setting process, and ensure effective finance business Develop appropriate financial budgetary ownership and control and work with Country Directors to implement Undertake overseas assignments to develop overseas staff as appropriate Governance and Board Committees Prepare financial information and management reports for the Board and the Finance, Administration and Remuneration Committee. To service the Finance, Administration and Remuneration Committee and meet regularly with the Treasurer. Attend all Board Meetings leading on Finance Items as necessary Administration and Risk Management Manage a small finance team based at the organisation’s headquarters in Crawley and work with Country Directors and Staff in Programme Countries Contribute to the review of insurances and leases and take cost effective decisions for the future Contribute to the development and review of the risk management matrix and risk management procedures To monitor the key indicators of Vision Aid Overseas financial performance and ensure the CEO is advised of the need for corrective action Information Technology To formulate an IT strategy Leading on IT strategy, ensuring our systems, hardware and software are evolving, fit for purpose and cost-effective To ensure that all IT systems and equipment are operated in a secure and cost-effective manner in accordance with the agreed strategy To ensure that IT systems are adequately documented and that IT training is provided to all relevant staff General To represent Vision Aid Overseas at national and international meetings and with other development / eyecare related organisations as appropriate To promote all Vision Aid Overseas Policies and abide by them at all times To keep up to date with accounting developments, best financial practice as it affects the business, governance, company regulations, and charity commission requirements To undertake any other duties as may reasonably be required taking account of the nature and scope of this job description Confidentiality Be fully conversant and comply with the Data Protection Act Diversity All staff should adhere to Vision Aid Overseas’ Equality and Diversity policy framework and will be expected to play a key role in its successful implementation. UK Bribery Act Comply with the Policy in support of the UK Bribery Act 2010 This job description cannot cover every issue or task that may arise within the post at various times and the post-holder will be expected to carry out other duties from time to time which are broadly consistent with those in this document. This job description does not form part of the contract of employment. Person Specification Knowledge & Experience 1. CCAB qualified, or QBE 2. Experience of producing accounts compliant with the Charities SORP 3. Good working knowledge of QuickBooks although not essential 4. Proven track record of working in a small team 5. Office management skills 6. Experience of developing and monitoring the implementation of strategies, budgets and operational plans 7. Good understanding of the reporting and management requirements relating to restricted donations 8. Good understanding of VAT relating to charities. Competencies 1. Drive for Results Is committed to achieving targets and takes personal accountability for work. Acts on own initiative and works effectively under own direction. Is open to new approaches and alternative means in order to accomplish results. 2. Effective Communication Presents opinion logically, checking for understanding and encouraging open discussion Written, oral and presentational skills, and communicating effectively with non-finance people Tailors the message to fit needs of specific audience 3. Problem Solving and Analysis of Information Identifies a range of practical solutions to address issues Taking a critical and methodical approach when problem solving Takes in and understands information quickly. 4. Leadership & project management Leading others Managing resources & delegating effectively 5. Time & workload management Establishes priorities and develops clear and logical plans to achieve goals. Monitors performance and progress against objectives. 6. Working with others Develops effective working relationships and networks. Aids a sense of team spirit by encouraging cooperation and open communication. Conflict management and influencing/negotiating 7. Risk management Understanding the sources of risk Evaluating risks and methods for their control and mitigation This post is not exempt from the Rehabilitation of Offenders Act